How to Streamline Your Email Inbox for Maximum Efficiency

Make Space For More

Episode Summary

The average employee spends 10 hours and 47 minutes on emails every single week! How would you like to claim back some of that time?

In this episode, Melissa Swink discusses how a virtual assistant (VA) can help manage your inbox. She shares strategies for setting up access to your email, segmenting messages, unsubscribing from newsletters, filing non-response emails, creating templated responses, and having your VA respond on your behalf. She also provides tips for quality checks, such as daily summaries and documented procedures. Delegating inbox management can save time and allow you to focus on more important tasks in your business.

Key Highlights:

• Delegating inbox management to a virtual assistant can save you time and allow you to focus on more important tasks.
• Segment messages by creating specific inboxes for different types of emails, such as accounting, customer service, and sales inquiries.
• Unsubscribe from email newsletters that you don't read to declutter your inbox.
• File non-response emails or informational emails in folders to keep your inbox organized.
• Create templated responses for common requests or frequently asked questions to save time in responding to emails.
• Train your VA to become an extension of you by understanding your approach and communicating on your behalf.
• Implement quality checks, such as daily summaries of inbox activity and documented procedures, to ensure smooth inbox management.
• Delegating inbox management can be a gradual process, starting with basic tasks and progressing to more customized responses.
• Handing over control of your inbox can be daunting, but it can provide relief and allow you to use your time more effectively.

About Melissa:

Melissa Swink, Founder & CEO of Melissa Swink & Co., has a team of virtual assistants who provide administrative and marketing support for small businesses and non-profits.

Since 2012, Melissa and her team have helped more than 100 businesses grow through the services they offer, and she is dedicated to helping entrepreneurs create profitable, scalable businesses they love.

Her work is all about doing what works (and eliminating what doesn’t) and driving real, measurable results. Visit www.melissaswink.com to learn more!

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