Clear Roles, Better Results: Crew Leaders, Ops Managers, and Owners in Sync- MDL episode 325

Million Dollar Landscaper Podcast

In this episode of the Million Dollar Landscaper Podcast, hosts Kati and Scott Molchan dive into a common challenge for landscaping business owners: unclear roles and responsibilities. When everyone’s on a different page, tasks fall through the cracks, tensions rise, and efficiency takes a hit. But with the right structure and communication, you can turn things around—no matter the size of your team.

Scott and Kati share insights from a recent coaching call where they helped a client clarify roles for their Crew Leaders, Operations Managers, and Owners. They break down exactly what each role should focus on daily, from crew oversight to handling client requests and tracking hours. For smaller teams or solo operators who wear multiple hats, they’ve got you covered too, with tips on prioritizing, delegating, and managing all the moving parts.

You’ll learn actionable steps for creating job clarity and setting clear expectations, so your team knows what “success” looks like in their roles. Plus, they discuss how communication tools like Jobber and Asana can make a difference in keeping projects on track and everyone in sync.

If you’re ready to reduce stress, boost productivity, and end the season strong, this episode is packed with practical advice to help you clarify roles and tighten up your operations. Tune in and get the strategies you need to keep your business running smoothly and efficiently!

📒 Show Notes 📒

Our mission here at Million Dollar Landscaper is to help you grow a profitable landscaping business.

Here are the ways to work with us here at Million Dollar Landscaper:

⚡️PODCAST: Listen to the podcast https://www.milliondollarlandscaper.com/podcast

⚡️PROGRAMS: Learn about our online courses at: https://www.milliondollarlandscaper.com/workwithus

⚡️YOUTUBE: Check out our videos at https://www.youtube.com/c/MillionDollarLandscaper

Connect with Scott Molchan on Social Media:

Facebook: https://www.facebook.com/milliondollarlandscaper

Instagram: https://www.instagram.com/milliondollarlandscaper/

We would really appreciate it if you would leave us a review at: https://podcasts.apple.com/us/podcast/million-dollar-landscaper-podcast/id1367445237

TOOLS AND APPS WE RECOMMEND

-Cycle CPA: Accounting Services For The Green Industry & Service-Based Businesses, Bringing a business mind to accounting. https://t2m.io/H4hkcEg

-Green Frog Web Design: Green Frog understands the struggle of finding a dependable website designer as a lawn and landscape company. Their aim is to demystify web design and foster trust to help your business grow. http://mdl.coach/greenfrog

This video is sponsored. Some links are affiliate links which means if you buy something, we'll receive a small commission.

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Disclaimer: Please see the link for our disclaimer policy for our videos and podcasts on the Million Dollar Landscaper Podcast and YouTube channels. https://www.milliondollarlandscaper.com/disclaimer#LandscapingBusiness #Perfectionism